Hill Laboratories

“Process time has been reduced, integrity of and confidence in the data improved, manager’s engagement in budgeting has increased, and improved the organisations overall ability to produce meaningful product forecasts.”

Alistair Brown, CFO | Hill Laboratories

About Hill Laboratories

Hill Laboratories is New Zealand’s leading analytical testing laboratory supplying a broad range of laboratory tests across three major areas: Agriculture, Environmental and Food. A privately owned company based in Hamilton, NZ, Hill Laboratories have offices across New Zealand, an office in Japan and employ over 300 people in total.

Previous Situation

Before Adaptive Insights [Workday Adaptive Planning] was implemented, the budgeting process was very time consuming and inefficient, using numerous linked spreadsheets proving very difficult to maintain.

“Finance staff spent most of the budget time reconciling spreadsheets, checking broken formulas and consolidating sheets, rather than reviewing and adding value to the process” said Alistair Brown, CFO.

Significant resources were used inefficiently, highlighting the need to move to a more robust process to ensure the accuracy of the budget.

“In addition we needed to ‘future-proof’ our process by providing a system with the flexibility to grow and change with the company, to better utilise resources and skills across the finance team and in doing so improve staff satisfaction and opportunities to develop other skills” said Brown.

Product Assessment Process

Hill Laboratories were searching for a budgeting product that would suit their business size and meet their needs. The Adaptive Planning module from Adaptive Insights [Workday Adaptive Planning] was identified as their preferred product.

Their initial search identified 10 products, which was then shortened to 5 and then again to 3. The last phase was to view product demonstrations, check reference sites, where possible, and review the pricing.

Implementation

The implementation went very smoothly and was delivered within the scheduled 6 weeks.

“GK Horizons are extremely professional and knowledgeable in the finance area which Hill Laboratories felt was part of the success of our implementation” said Brown.

GK Horizons’ knowledge of the product meant that they were able to actively contribute to the design process by putting forward solutions and/or alternate options on the structure and how the solution could best be utilised. This combined with their finance and accounting skills meant they were able to build it specific to Hill Laboratories needs.

“[Workday] Adaptive Planning was the best on the planning side and yet still had enough functionality for the level of BI and reporting we wanted from a system. In the end [Workday] Adaptive Planning was selected as the product that we felt would meet our specific needs, was appropriately priced, and had a successful partner in GK Horizons who we felt would be able to deliver the solution to us within budget and on time.”

Alistair Brown, CFO | Hill Laboratories

Project Success Leads to Self-Sufficiency

Following the implementation Hill Laboratories were able to prepare their 2014/15 budget within Adaptive Planning without using any support from GK Horizons.

“Our budget process was reduced by 3 weeks. Business unit managers were more engaged in the process and felt they had more control over it as they and their teams had control over the changes and saw the impact of those decisions immediately” said Karen Tootell, Management Accountant.

GK Horizons were on hand to provide support during their first annual budget using Adaptive Planning but no assistance was required during the entire budget cycle. This is testament to the product’s ease-of-use and the hybrid implementation approach used by GK Horizons.

The resources needed from finance to check and consolidate the figures was reduced significantly and the saved time was used to assist the managers understand their numbers better.

Get in Touch

To learn more please call us on:

AU: +61 2 8067 8589
NZ: +64 9 283 0669

Alternatively, please use the contact form and we’ll be in touch.

Our Offices:

Level 24 | Three International Towers,
300 Barangaroo Avenue, Sydney, NSW 2000, Australia

Level 23 | Collins Square Tower Five,
727 Collins Street, Melbourne VIC 3008


Copyright Agency

“We’re spending less time checking numbers, and more time analysing the numbers – doing the more value-added work.”

Rohan Clementson
Senior Financial Analyst
Copyright Agency

Banner above – features members: Amal Awad, photo by Tim Levy. Blak Douglas, photo by Nick Cubbin. Lee Walker, photo by Lindsay Edwards. Wayne Diver-Tuck, photo by Caitlin Hicks. Linton Besser, photo by Olivia Tran. Cathy Wilcox, photo by Caitlin Hicks. Lachlan Philpott, photo by Bryan Sun. Maxine Beneba-Clarke, photo by Olivia Tran.

About the Copyright Agency

The Copyright Agency is an Australian not-for-profit organisation that collects licensing fees for the use of copyright-protected words, images and plans, and distributes these fees as fair copyright royalties to its creator. In doing so, it helps support the ongoing creation of Australian content.

The Agency represents almost 40,000 members across the publishing, media, visual arts, education and surveying sectors. This includes large media organisations, such as Fairfax and Newscorp; and established educational publishers such as Pearson Australia and Oxford University Press, as well as individual creators like educational authors, journalists, visual artists and surveyors.

The Copyright Agency current pays members over $100 million a year in copyright royalties for the use of more than 1.2 billion pages of content. Membership is free.

Previous Situation

As the Copyright Agency’s member base increased, so did the complexity of their planning, budgeting and forecasting spreadsheet system.

The Senior Financial Analyst at the Copyright Agency, Rohan Clementson, said that their old spreadsheet system was fine – when they only had one user.

As our membership grew rapidly, we found that excel models were not sophisticated enough and lacked the stability to support our growing finance team.

In 2016, the Copyright Agency was undergoing a business transformation project to future-proof their processes and set up their company for the next round of challenges. As part of that transformation, Clementson began looking for a more efficient and robust way to forecast.

“Excel’s unstable, it can fall over quite easily, and we wanted more control – we wanted to be able to start doing 18-month rolling forecasts.”

Rohan Clementson
Senior Financial Analyst
Copyright Agency

The Search for a Better Process

With a small finance team of six people, Clementson saw the potential to maximize his team’s efficiency by searching for a system that was user-friendly enough for every team in his company.

We wanted to get the revenue managers and cost centre managers involved, [such as] the legal or marketing department – who aren’t necessarily numbers or IT people – and get them to enter the figures for their budgets…we wanted something where we could say, ‘here’s your template, fill it in’ and then that goes through; with Excel, people change columns and rows, and then your formulas don’t work, and it’s not pulling through the right information – so you can’t really do that.

After a lengthy search for a software that could do that, Clementson and his team chose Adaptive Insights based on three key reasons: the reporting looked great, Adaptive was more user-friendly than its competitors, and Adaptive had more users in Australia than its competitors.

Clementson explained why the number of users was such a positive point for their future-proofing strategy:

“Looking ahead… we thought if someone were to leave, the chances of finding a replacement that can use Adaptive was better.

When it came time to choose an implementation partner one name stood out above the rest. GKH was recommended as the best implementation partner by KPMG.”

GKH’s Build team were always on-hand to answer any questions around company-specific models in Adaptive Insights. Or, as Clementson said: “GKH’s team was very hands on… they understand the system very well.”

Time for More Important Things

At the time of writing this article, the Copyright Agency has only just begun to incorporate the wider business into their reporting; so there are still boundless opportunities for increased efficiency. However, Clementson said that they’re already seeing big improvements in their reporting processes.

Our opening commentary page now shows that ‘month-to-date revenue is X’ and ‘we’re above or below budget by Y’ – those numbers are now automated. And whenever you make a change, all of those changes can be pushed through so that you don’t have to constantly go through your work document [to] check which number may have changed.

Come month-end reporting, the extra time Clementson’s team has gained allows them to do what they do best. Or, as he put it: “We’re spending less time checking numbers, and more time analysing the numbers – doing the more value-added work.”

Get in Touch

To learn more please call us on:

AU: +61 2 8067 8589
NZ: +64 9 283 0669

Alternatively, please use the contact form and we’ll be in touch.

Our Offices:

Level 24 | Three International Towers,
300 Barangaroo Avenue, Sydney, NSW 2000, Australia

Level 23 | Collins Square Tower Five,
727 Collins Street, Melbourne VIC 3008


Engineers Australia

“On a personal level, as a finance professional, I’m experiencing greater job satisfaction as I’m able to spend more time being strategic and creating value for our business.”

Melissa Sutcliffe, National Manager of Finance
Engineers Australia

About Engineers Australia

Engineers Australia is a not-for-profit membership organisation that caters to the needs of engineers from all occupations and career stages.  With over 100,000 members, Engineers Australia is Australia’s definitive voice and preeminent industry body for engineers.

As well as constant advocating work, Engineers Australia also runs regular training events, to help further the industry as a whole; assist international engineers, who wish to become accredited to work in Australia; and care for Australian engineers who currently work overseas.

Previous People Pressures

Caring for the needs of Australian engineers and further such a vital profession and industry is a difficult task enough, without having to worry about regularly reporting back to 100,000 people.

As with many members organisations, the Finance Team at Engineers Australia weren’t receiving the technical support they required to efficiently report back to their members. These inefficiencies meant that they were constantly bogged down in either regular or reactive reporting processes. With their time spent churning through reports, the Finance Team weren’t getting enough time to focus on the work that adds real value.

The National Manager of Finance at Engineers Australia, Melissa Sutcliffe, knew that there had to be a better way.

“Our business managers have more control and they’re able to see the changes they make immediately.”

Melissa Sutcliffe, National Manager of Finance
Engineers Australia

Leveraging Performance

If there was any doubt in Sutcliffe’s mind that choosing GKH and Adaptive Insights, such doubts were certainly quashed when it came time for their next budget reporting process.

“Going through the budget process for the first time was really exciting. It was a defining moment because we knew that we’d made the right choice.” Sutcliffe added, “Our business managers have more control and they’re able to see the changes they make immediately.”

With Adaptive Insights installed and tailored to their specific needs by GKH, the Finance Team at Engineers Australia finally had the technical infrastructure they needed to focus on the more important things. Sutcliffe said that she also greatly benefited from streamlining her improved processes and automated reports.

“On a personal level, as a finance professional, I’m experiencing greater job satisfaction as I’m able to spend more time being strategic and creating value for our business.”

Melissa Sutcliffe, National Manager of Finance
Engineers Australia

Get in Touch

To learn more please call us on:

AU: +61 2 8067 8589
NZ: +64 9 283 0669

Alternatively, please use the contact form and we’ll be in touch.

Our Offices:

Level 24 | Three International Towers,
300 Barangaroo Avenue, Sydney, NSW 2000, Australia

Level 23 | Collins Square Tower Five,
727 Collins Street, Melbourne VIC 3008


Yalumba

“The team at GKH has successfully, and very quickly, transformed the major part of Yalumba’s planning process…. We now have a sound, logical and consistent platform to develop our planning processes.”

Phil Armstrong
General Manager, Finance and Administration
Yalumba Wines

About Yalumba

Yalumba is a family-owned, South Australian based mid-sized wine production and distribution company that has been operating since 1849. Yalumba’s diversified business includes primary production, vine nurseries, winemaking, bottling and distribution of their manufactured and third-party wine through wholesale and retail sales. They are a large importer and exporter of wines as well as operating vineyards and wineries in Australia and New Zealand.

Previous Situation

Phil Armstrong, General Manager, Finance and Administration at Yalumba described their previous budgeting process as “diversified, detailed and pragmatic” at the time. Each geographic or functional unit had their own customisation’s – some ‘top-down’, some predominately ‘bottom up’ – in their budget preparation process. Hyperion Planning was their main software, used as a foundational tool to manage their sales and expense budgeting. Filemaker Pro was used for their production budgets. Excel spreadsheets were also used to help with consolidation, payroll and multiple support documentation.

“We found Adaptive Planning to be logical, flexible and could be owned by the commercial part of our business (not our IT section) – consequently, user acceptance has been high and rapid.”

Phil Armstrong, General Manager, Finance and Administration, Yalumba Wines

Phil emphasized the heavy time consumption and constant correction of errors, using their previous solution. However, with a substantial amount of manual effort and user knowledge, Yalumba managed to get it working.

Product Assessment Process

Yalumba assessed upgrading their current Hyperion software and 2 new software vendors – Adaptive Insights and IBM Cognos TM1.

“Adaptive was chosen as it had the right functional fit, a logical structure, ease-of-use, cloud-based and the lowest total cost of ownership,” stated Phil. “We were after a software package capable of initially consolidating and simplifying our planning process, and then providing agile ‘what if’ type analysis.”

Subsequently, Yalumba decided to purchase the Adaptive Planning module. GKH was chosen as implementation partners due to their commercial knowledge in addition to their extensive product knowledge. Phil and the rest of his team at Yalumba felt very comfortable that GKH understood their requirements.

“The team at GKH has successfully, and very quickly, transformed the major part of Yalumba’s planning process. Yalumba had taken the opportunity of utilising the implementation of new software to be the catalyst for overdue change to their planning systems. Adaptive Planning has proven to be capable and flexible software that is allowing Yalumba to achieve their budgeting and forecasting objectives. We now have a sound, logical and consistent platform to develop our planning processes.”

Phil Armstrong
General Manager, Finance and Administration
Yalumba Wines

Implementation

Yalumba’s implementation team consisted of two senior accountants from within the business and one consultant from GKH. The consultant from GKH was Martin Kudlik, who has had over 15 years’ experience in delivering these system projects.

Due to Yalumba’s diversified processes and the desire to change to a more brand/channel based planning system, Martin had spent more time during the implementation and re-designing to Yalumba’s internal requirements. In this regard, Martin and GKH’s commercial experience proved invaluable.

Yalumba’s implementation schedule was 6 weeks which included personnel, sales and expenses, as well as the above-mentioned re-design of internal processes.

Get in Touch

To learn more please call us on:

AU: +61 2 8067 8589
NZ: +64 9 283 0669

Alternatively, please use the contact form and we’ll be in touch.

Our Offices:

Level 24 | Three International Towers,
300 Barangaroo Avenue, Sydney, NSW 2000, Australia

Level 23 | Collins Square Tower Five,
727 Collins Street, Melbourne VIC 3008


EFM Logistics

“By investing in Adaptive Insights [Workday Adaptive Planning] and working with GKH to install a smarter and more streamlined system, EFM Logistics was able to take some of the pressure off their finance team – and save their company from having to make further investments in terms of headcount.”

Mark Hogan, CFO | EFM Logistics

About EFM Logistics

EFM Logistics launched back in 2000 as a freight brokerage service, providing freight and logistics services for smaller clients in the marketplace, via a relatively complex structure of independent business units. Over the next decade, EFM Logistics grew exponentially as they began to take on much larger clients, which required a shift towards a much more corporate and streamlined structure.

More recently, EFM Logistics has continued to grow at 15% per year, and they have nearly doubled their headcount. This rapid growth has allowed them to re-focus their efforts, and EFM now deals explicitly with much larger freight enterprises.

Previous People Pressures

As part of EFM Logistics’ continued growth, they brought on a new CFO during the second half of the 2015-2016 financial year. After only a few weeks on the job, Mark Hogan reviewed some of the regular reports that were being done on a frequent cycle, as well as witnessing his first budget review.

“From a finance perspective, everything was pretty much run in Excel. From consolidating financial reports, to board reporting and stat reporting, everything was done as a manual process.” Hogan adds “We had different versions of MYOB coming together with manual mapping tables – it was a whole lot of effort.”

As with many companies who experience such rapid, sales-based growth, EFM Logistics hadn’t had the time to improve or invest in their back-end systems. However, Hogan knew that had to change.

“The [headcount] growth in the finance team was not as rapid as that of the rest of the company, and I could see [the Finance Team] were struggling with taking on that growth… so I undertook a process of reviewing the market and having a look for something that would help them bring it all together in a more streamlined fashion.”

Mark Hogan, CFO | EFM Logistics

The Search for a Better Process

During his time in other companies, Hogan already knew about Adaptive Insights and its capabilities, so he admits that his search was a quick one. “It was April when we started looking – we signed a deal in May.” However, Hogan wanted something specific in terms of an install partner; he wanted speed. More specifically, he wanted a company that “could move as quickly as we wanted to move.” Hogan found that agility at GKH.

“We took advice from other people in the marketplace, and GK Horizons had a great reputation. They were pragmatic in their response, and we felt that they could keep up with us.” Hogan added, “Through the process of the business requirement reviews we did [while] getting to understand each other – I thought that GKH had a great handle on it.”

For the implementation, GKH kept it simple; with a week on the ground for admin and staff training, and then the rest of the process was handled via phone and WebEx. EFM Logistics were happy with the remote process, with Hogan saying “I wouldn’t do it any other way these days.”

Leveraging Performance

Since making the switch to Adaptive Insights [Workday Adaptive Planning], things are finally a lot more streamlined for EFM Logistics’ finance team. The success of their new system is clearly revealed as Hogan reflects back on that very first budget at EFM Logistics.

“The way the budget was done… the underlying infrastructure that went in to pull that together was pretty extraordinary – and that’s now disappeared.” He went on to say “It used to take someone two-to-three weeks to pull [the budget] together, but [we] don’t have to do that anymore. Now it’s all done live… so your budget model is always there.”

By investing in Adaptive Insights [Workday Adaptive Planning] and working with GKH to install a smarter and more streamlined system, EFM Logistics was able to take some of the pressure off their finance team – and save their company from having to make further investments in terms of headcount.

“Part of the reason the investment was made, was to improve the leverage out of our staff by removing some of those manual processes. Had we continued down that path without making the investment [in Workday Adaptive Planning], then we would have had to hire another two people.”

Mark Hogan, CFO | EFM Logistics

Get in Touch

To learn more please call us on:

AU: +61 2 8067 8589
NZ: +64 9 283 0669

Alternatively, please use the contact form and we’ll be in touch.

Our Offices:

Level 24 | Three International Towers,
300 Barangaroo Avenue, Sydney, NSW 2000, Australia

Level 23 | Collins Square Tower Five,
727 Collins Street, Melbourne VIC 3008


Go Healthy

“We can produce fast and reliable reports, and now work as a trusted partner to the business.”

Eva Kaminski, Group CFO | GO Healthy

About Go Healthy

Founded in 2008, GO Healthy is New Zealand’s number one selling supplement brand in pharmacies. Its products are manufactured and sold in pharmacies and health food stores in New Zealand and also available in Australia and Singapore. As New Zealand’s number one pharmacy vitamin brand, GO Healthy is passionate about helping everyone operate at their peak and it’s equally ambitious about its own performance.

Challenges

When the company’s manual planning and reporting processes failed to keep up with its growth, it looked for a solution to help finance streamline reporting and address error-prone consolidation and unreliable forecasts.

  • Slow and error-prone consolidation – Consolidation was managed in Excel with information pulled from three separate ERPs, slowing down budgeting and reporting and creating risk of error
  • Limited insight – Data was isolated in different spreadsheets, making it difficult to compare budget to actuals and extract new insights to drive growth
  • Unreliable forecasts – Forecasts were created based on product units for manufacturing planning, but with 600 SKUs and six major distribution channels it was difficult to translate these units into revenue
  • Lack of agility – Time and effort spent on manual processes made it difficult for finance to keep pace with the business and accommodate new requests

How GK Horizons helped Go Healthy

Partnering with GK Horizons, GO Healthy implemented the Adaptive Insights (Workday Adaptive Planning) Business Planning Cloud in just six weeks.

“The cloud-based planning solution replaced error-prone spreadsheets and streamlined activities like group consolidation that can now be done in real time — rather than the three days it took previously. The implementation by GK Horizons was also super-fast, astonishingly easy and even came in under budget which is hardly heard of in IT projects. Both the training and ongoing support they provide is also really good; I’m now a super user and can do things like basic modelling myself and reach out to them when I need help with something more difficult.”

Eva Kaminski, Group CFO | GO Healthy

“Assisting Eva and GO Healthy achieve their goals has been the most rewarding aspect of our relationship to date. Their business will evolve, their goals will change and we are there to assist in any way we can over the long term. This is a partnership after all …”

Matthew Grove, CEO | GK Horizons

Results

Today, the finance team can more easily compare budgets to actuals and accurately forecast revenue. With three days saved per month on reporting, finance is also more responsive to the needs of the business and a strategic partner in driving GO Healthy’s success.

  • Real-time consolidation – Consolidation is now instant and more accurate without the risk of errors related to data entry and complicated Excel formulas.
  • Best practice reporting – Finance has saved three days per month on reporting while also delivering more reliable and detailed information to inform decision making
  • Clearer view of revenue – Forecasts are now completed monthly and include sales and operations indicators, including revenue. Version comparison allows finance to measure forecast accuracy to inform future refinements
  • Finance now a trusted partner – With time saved on reporting and consolidation, finance can quickly respond to requests and act as a strategic partner to the business

“Adaptive Insights (Workday Adaptive Planning) is by far the best financial planning tool I’ve ever used, and we no longer worry about potential reporting errors.”

Eva Kaminski, Group CFO | GO Healthy

Get in Touch

To learn more please call us on:

AU: +61 2 8067 8589
NZ: +64 9 283 0669

Alternatively, please use the contact form and we’ll be in touch.

Our Offices:

Level 24 | Three International Towers,
300 Barangaroo Avenue, Sydney, NSW 2000, Australia

Level 23 | Collins Square Tower Five,
727 Collins Street, Melbourne VIC 3008


BAI Communications

“… the time we use to spend checking over spreadsheets can now be used to understand the meaning behind different numbers and offer more strategic support to the business”

Benjamin Gotta
Group Treasurer (formerly General Manager, Group Planning and Reporting)
BAI Communications

About BAI Communications

BAI Communications designs, builds, and operates communications infrastructure that connects communities around the world, including cellular, Wi-Fi, broadcast, radio, and IP networks.

In Australia, the company also owns and operates one of the most extensive transmission networks in the world, delivering broadcasts to 99% of the population.

Challenges

Reliance on spreadsheets made accurate, consolidated budgeting and reporting increasingly difficult for BAI Communications and its growing business.

Consequently, the finance team was spending too much time fixing broken links and consolidating cost centre data with very little time remaining to support the business with strategic analysis.

As our business grew, it became clear that we could no longer manage our budgeting and reporting with spreadsheets and Adaptive Insights was the best alternative for us.

Inefficient and error-prone reporting — Reporting data was manually entered into spreadsheets by multiple stakeholders, causing errors and broken links.

Complex budgeting — Lack of a common planning tool made it difficult to standardize planning across cost centres and deliver an accurate, consolidated budget.

Limited time for analysis — Time spent triple-checking and consolidating spreadsheets left the finance team with limited time for analysis to support decision-making.

How GK Horizons helped BAI Communications

BAI Communications engaged the help of GK Horizons to swap spreadsheets for the Adaptive Insights Business Planning Cloud.

GK Horizons provided expertise and support to establish a central chart of accounts and standardise planning and reporting across BAI Communications’ cost centres.

Now, budgets and reports are more reliable and accompanied by value-added insight to drive continued growth.

“GK Horizons knew what we needed and had the expertise to help to turn things around quickly. Thanks to Adaptive Insights, the time we used to spend checking over spreadsheets can now be used to understand the meaning behind different numbers and offer more strategic support to the business. It offered all the features we required and the right level of flexibility.”

Benjamin Gotta
Group Treasurer (formerly General Manager, Group Planning and Reporting)
BAI Communications

Results

Fast and accurate reporting — With no more broken links and manual data entry, monthly reports are turned around two days faster and present an accurate view of the business.

Streamlined budgeting — A shared planning tool allows for easier and consistent collection of data across cost centres to streamline consolidation of annual budgets.

Increased insight — The finance team has more time to spend analysing budgets and reports to help the business make data-driven decisions.

Get in Touch

To learn more please call us on:

AU: +61 2 8067 8589
NZ: +64 9 283 0669

Alternatively, please use the contact form and we’ll be in touch.

Our Offices:

Level 24 | Three International Towers,
300 Barangaroo Avenue, Sydney, NSW 2000, Australia

Level 23 | Collins Square Tower Five,
727 Collins Street, Melbourne VIC 3008


Gallagher

“The role of finance is now moving into a place of more value. We’re not just doing budgets, but providing intelligent data to support better conversations …”

Paul Nobilo, Finance Manager | Gallagher

About Gallagher

When a horse called Joe took too much of a liking to using a car as a scratching post, owner Bill Gallagher Senior scratched his head for a solution. He devised a cunning electrical circuit that delivered a shock whenever the horse rocked the vehicle. This quickly cured the problem and sparked the idea for his electric fence invention.

That was in the early 1930s. By the end of the decade Bill had built his first electric fence and had made a long-term commitment to building a great business that redefined what’s possible for its customers – Gallagher. In 1962, Bill Senior’s son Bill Junior started working on the Gallagher shop floor. Moving up through the ranks, he helped us grow from a company delivering a visionary alternative to conventional fencing into one renowned for technologically superior, highly intelligent and fully integrated animal management systems.

Today, Gallagher is still lead by Bill Junior, now Sir William Gallagher, and we continue to win awards and accolades for innovative and transformational products across our businesses as a global leader of animal management, security, fuel systems and contract manufacturing.

The Challenge

Growth almost always results in a complex structure for planning and forecasting. The finance team was spending three months on annual planning and had limited ability to model and plan for different scenarios.

Growing complexity – With diverse business divisions and distributors in 100 countries, budgets and forecasts were difficult to produce and involved complex calculations, foreign currency conversions and consolidation.

No room for agility – A three-month annual budgeting process and the difficulty of updating budgets and forecasts limited the business’s responsiveness to change.

Lack of budget ownership – Teams didn’t have the tools or data they needed to take control and accountability for their own budgets.

How GK Horizons Helped Gallagher

Implementing the Workday Adaptive Planning cloud solution helped the team to finally step away from the detail and take a more strategic approach. GK Horizons advised on a straight forward approach with minimal configuration that fully leveraged the capabilities of Workday Adaptive Planning.

In my twenty-five years working in finance, Adaptive Insights (Workday Adaptive Planning) is the first budgeting solution I’ve come across that has been this easy and intuitive to use. This ease of use combined with the support we had from GK Horizons allowed us to complete the rollout in the same amount of time it usually takes us to get ready to start the annual budget.

Paul Nobilo, Finance Manager | Gallagher

Results

The rollout was completed in less than six weeks and the benefits were almost immediate. Annual budgets now take just six weeks, and reforecasts can be completed in three days. In addition, business teams now have real-time access to the data they need to manage their own budgets.

Easy and streamlined planning — Workday Adaptive Planning provides a simple structure for budgets and reports and automates complex currency calculations.

Dynamic planning and forecasting — Annual budgeting now takes six weeks, reforecasts can be completed in three days, and the business is moving toward scenario planning based on AI.

Teams empowered and accountable — Teams now have real-time access to finance data and can make changes on the fly to manage their own budgets.

This model helped the group expand into the successful, multimillion-dollar global company it is today.

Get in Touch

To learn more please call us on:

AU: +61 2 8067 8589
NZ: +64 9 283 0669

Alternatively, please use the contact form and we’ll be in touch.

Our Offices:

Level 24 | Three International Towers,
300 Barangaroo Avenue, Sydney, NSW 2000, Australia

Level 23 | Collins Square Tower Five,
727 Collins Street, Melbourne VIC 3008


Help Enterprises

“The reporting is rock solid and we can now map trends in a way that we never could before.”

Justin Evans, CFO | Help Enterprises

About HELP Enterprises

HELP Enterprises is an Australian social enterprise that provides infrastructure and services to enhance the lifestyle and independence of people with disability. HELP’s charitable services are funded through several commercial initiatives that also provide direct employment opportunities for those with disability.

Challenges

HELP Enterprises is a social enterprise with a commercial mindset that operates several businesses which help fund services and employment for people with disability.

Each of these businesses as well as HELP’s charity initiatives have unique budgeting, forecasting, and reporting requirements.

As the organisation grew, these requirements became too complex to manage using spreadsheets.

HELP needed a more powerful solution for finance that would put an end to broken formulas and enable strategic analysis.

Diverse finance requirements — Each of HELP’s commercial businesses and support services had widely different budgeting, forecasting, and reporting needs.

Spreadsheets no longer fit-for-purpose ­ After doubling revenue and headcount, HELP required a finance solution that could handle more metrics, more efficiently.

Risk of errors and rework — As HELP pushed spreadsheets to the limit, there was greater risk of formula errors and models breaking down.

Limited strategic analysis — The time spent comparing month-on-month and year-on-year data in spreadsheets limited time available to strategic analysis.

How GK Horizons helped Help Enterprises

The solution was implemented by GK Horizons who helped to replicate and build on the modelling HELP had previously set up in spreadsheets.

This has provided HELP with increased flexibility to model and report on a wide range of metrics that underpin its mission.

These include everything from manufacturing KPIs to employment statistics. Finance can also drill down into the data to provide stakeholders with value-added insights they can use to sustain organisational growth.

“With support from GK Horizons, we were able to use Adaptive Insights to establish a single source of truth for reporting, budgeting, forecasting and KPIs that are critical to our mission”

Justin Evans, CFO | Help Enterprises

Results

A single, flexible solution for finance — The Business Planning Cloud simplified the complexity of budgeting, forecasting, and reporting for diverse businesses with a wide range of KPIs.

Modern and agile planning and reporting — Powerful modelling and reporting capabilities help finance keep pace with the growing organisation and provide stakeholders with more data for decision-making.

Reduced risk — Broken models and formulas are no longer an issue, making budgeting and forecasting more accurate and efficient.

Detailed trend reporting — The ability to drill down into P&L and KPI data allows finance to provide stakeholders with value-added insights to further the organization’s mission.

Today, using the Adaptive Insights Business Planning Cloud, HELP’s finance team is able to manage budgeting, forecasting, and reporting for all of the organisation’s businesses and services with ease.

Get in Touch

To learn more please call us on:

AU: +61 2 8067 8589
NZ: +64 9 283 0669

Alternatively, please use the contact form and we’ll be in touch.

Our Offices:

Level 24 | Three International Towers,
300 Barangaroo Avenue, Sydney, NSW 2000, Australia

Level 23 | Collins Square Tower Five,
727 Collins Street, Melbourne VIC 3008